This page contains instructions for authors for submitting camera-ready papers for publication in the proceedings of the International Conference on Data and Software Engineering (ICoDSE 2016). If you have any questions, please contact the ICoDSE 2016 Program Chair, Wikan Danar Sunindyo (icodse2016@informatika.org).

Important Deadlines

  1. Camera-ready paper due: October 10, 2016
  2. Author registration by: October 20, 2016

In order for your paper to be included in the ICoDSE 2016 conference proceedings and IEEE Xplore® you need to complete the following steps:

  1. Register for the conference with payment and obtain a registration code
  2. Formatting and verification of the IEEE Xplore® compliance
  3. Upload your paper and auxiliary files (documents and figures) via EDAS
  4. Submit your copyright form via EDAS

1. Conference Registration

Authors of accepted papers must guarantee that their paper will be presented at the conference. Every paper accepted for ICoDSE 2016 must have an associated registration at the full member or non-member author rate. At least one author of each accepted paper must be registered for the conference by the October 17, 2016 author registration deadline in order for that paper to appear in the proceedings and to be scheduled for presentation.

For a paper in which all authors are students, one student author must register at the author registration rate.

For authors presenting multiple papers, one author registration is valid for the first paper; every additional paper (up to two) requires an additional fee of US$150 each.

The IEEE reserves the right to exclude or remove a paper from from IEEE Xplore® if the paper is not presented at the conference.

For information on conference registration go to the ICODSE 2016 Conference Registration page (http://icodse2016.unud.ac.id/registration/).

2. Formatting and IEEE Xplore® Compliance

Your accepted paper will appear on IEEE Xplore® — the IEEE Digital Library — and it is important that your submitted PDF file meets the specification for IEEE Xplore®. Failing to submit an IEEE Xplore® compatible PDF file may result in the file not being included in the conference proceedings. Please refer to the IEEE document “Simplified Requirements for Creating PDF Files for IEEE Xplore®” for more information.

In order to assure that all submitted PDF files are IEEE Xplore® compliant, your paper must pass both format checks, in IEEE PDFXpress and on EDAS.

You must use IEEE PDF eXpress™ to generate or verify an IEEE Xplore® compliant PDF. We strongly recommend that all final submissions be created using the IEEE PDF eXpress™ service. The IEEE PDF eXpress™ service can convert your paper from a wide range of formats to IEEE Xplore®-compatible PDFs. The service is free of charge for ICoDSE 2016 authors and can be accessed using the following information:

  1. Go to the IEEE PDF eXpress™ Login Page www.pdf-express.org
  2. Click on the link “New Users – Click Here” and fill in your information. You should use id. number 39526X if submitting to the ICODSE Conference.

The following information is intended to guide you on formatting your final paper, ensuring your PDF file is IEEE Xplore® compliant.

Page limit

The page limit for regular (full) is six (6) pages. Please use the extra page in full papers for addressing the comments of the reviewers, make your figures large enough to be legible, and to comply with all formatting requirements. Please note that it is not possible to purchase extra pages.

Templates

Please format your final submission using the guidelines provided in:
http://www.ieee.org/conferences_events/conferences/publishing/templates.html.

The guidelines are implemented in the following templates:

Only in case you are unable to use LaTex, other text processors may be used at your own risk. IEEE provides a template for Word in US-Letter size. Your final submission must follow all IEEE conference formatting requirements (e.g., font sizes, margins, and layout). Thus, check them really carefully.

Margins must be:

  1. Top: 0.75 inch = 1.91 cm
  2. Left/right: 0.62 inch = 1.58 cm
  3. Bottom 1.0 inch = 2.54 cm

Further important requirements:

  1. Title is set in 24 pt non-bold.
  2. Any running headers/footers or page-numbers must be removed.
  3. Columns should be balanced, i.e. have same length on each page.
  4. Blue-underlining for URLs and email addresses should be removed.
  5. Papers must be in US-Letter size. A4 or other sizes are not allowed.
  6. Please note that you should prepare the final manuscript with no page numbering.

3. Paper Upload

Before uploading your paper, please:

  1. Check that title and abstract in EDAS match your camera-ready paper exactly.
  2. Please use Title Case for the paper title, i.e. capitalising all main words.
  3. Compare all author names in EDAS with the author list in your paper. They must be identical and in the same order.
  4. Enter all middle names/initials you prefer to use in the paper in the author profile EDAS, as well.
  5. Ensure that special characters in the paper match the EDAS entry. EDAS supports UTF-8 special characters, such as äïöüßîçñé, etc. for author names.
  6. Have the PDF checked or created by IEEE PDFXpress; upload the certified file returned from IEEE PDFXpress into EDAS.
  7. Put together the auxiliary files (Microsoft Words documents, Latex documents, figures, etc) that are necessary to build the camera ready pdf file into one zip / rar file. Upload the zip/rar file to EDAS. The zip/rar file have to be able to be opened/extracted.

This is very important because we will be using the information provided in EDAS to generate the final conference program and the table of contents for IEEE Xplore®. Please note that the abstract and title should be readable stand-alone and not contain any references or unexplained acronyms.

In case you need to modify the title or the abstract, you can do this through EDAS. Changes to the list of authors, allowed only under exceptional circumstances, have to be approved by TPC chairs. All the camera-ready papers have to be submitted via EDAS by October 10, 2016.

EDAS will prevent you from uploading papers that do not comply with formatting checks. Please check all requirements carefully again if that happens. If you believe your paper is compliant and you are still prevented from uploading, please send your PDF eXpress-certified PDF file to the publication chair and ask for advice. Please always put your EDAS paper number in the subject line of email communication.

4. IEEE Copyright

All papers published at ICoDSE 2016 will be published under the delayed Open Access Model within IEEE Xplore®. This means that the papers will be available within IEEE Xplore® without any charges or subscriptions after 12 months.

Therefore, authors are required to transfer the copyright of their accepted papers to IEEE. This has to be done by signing and uploading this copyright form via EDAS. Once you finish that process, EDAS will show the type and date of copyright submission on your paper page. Note that all papers will stay under IEEE Copyright.

IMPORTANT NOTE:

You must upload the camera-ready version of your paper and submit the IEEE copyright form(http://www.ieee.org/publications_standards/publications/rights/copyrightmain.html) to EDAS no later than October 10, 2016. Please fill IEEE Publication Title with International Conference on Data and Software Engineering 2016. At least one of the authors should present the paper in the conference, directly or via online. IEEE reserves the right to exclude a paper from distribution after the conference, including IEEE Xplore® Digital Library, if the paper is not presented by the author at the conference. If you fail to comply, the paper will not be published in IEEE Xplore®.

Important Link:

http://www.ieee.org/conferences_events/conferences/organizers/handling_nonpresented_papers.html


Submission Guidelines

The ICoDSE 2016 committee invites authors to submit papers to be peer-reviewed and presented in the conference. The deadline for full paper submission is August 1, 2016 extended to September 5th, 2016.

Formatting Instructions

Submission Instructions

  • All submissions will be handled electronically via the EDAS Conference and Journal Management System. Authors are therefore required to have EDAS accounts by registering through https://edas.info.
  • Submit papers by logging in to the EDAS system, clicking the Submit paper menu, and choosing ICoDSE2016. Alternatively, authors can go directly to https://edas.info/newPaper.php?c=22583.
  • Add authors by entering their names, EDAS IDs, or email addresses. Make sure to use co-author’s email addresses that correspond exactly to their EDAS accounts (assuming they have created accounts). This will ensure that co-authors can see the submission when they log in. Upload papers by first making sure to check the relevant and required check boxes.
  • To upload the paper, the authors need to certify that they have permission to release their paper for publication. To initiate the process, click on the pencil icon next to “Public release approval” on the paper page. After that, the authors can start to upload the paper.

Further Policies

All authors must agree to the policies stipulated below.

Author’s responsibilities

The submitted paper must be original, does not contain any plagiarism, and has not been submitted to any other conferences or journals. The ICoDSE 2016 Committee retains the right to exclude any papers in violation of these requirements.

Dual/double submissions

By submitting a paper to ICoDSE 2016, the authors guarantee that it has not been previously published or accepted for publication (in any peer-reviewed venue including journal, conference, workshop, or archival forums) in substantially similar form. Furthermore, no paper which contains significant overlap with the submitted paper is either under review at the moment of submission or will be submitted during the ICoDSE 2016 review period to another conference, a workshop, or a journal. The ICoDSE 2016 Committee retains the right to exclude any papers in violation of these requirements.

Conflict responsibilities

It is the primary author’s responsibility to ensure that all authors of the paper have provided their affiliations in the EDAS system. For each author, please enter ONLY ONE institution, except when the author was in more than one institution in the last 12 months. This information will be used to resolve paper assignments to both reviewers and area chairs. If an author is found to have an undeclared or incorrect affiliation, his/her paper may be summarily rejected.

Double-blind review

ICoDSE 2016 adopts the double-blind review process. Authors in this case do not know the names of the area chair/reviewers of their papers and area chairs/reviewers do not know the names of the authors. Avoid providing information (e.g. in the forms of citations, acknowledgments, links to websites) in the paper that may identify the authors. Violation of any of these guidelines may lead to rejection without review.

Attendance responsibilities

The authors agree that if the paper is accepted, at least one of the authors will register for the conference and present the paper there.